Administrative Assistant and Projects (Construction)

Harden is currently looking for an Administrative Assistant and Projects. The candidate will join a young and dynamic environment.

Head office: Vaudreuil

Position: Full time (40 hours per week)

• Opening CNESST files: Compile and submit necessary documentation;
• Excavation coordination: Gather required excavation information and manage activities to ensure work safety;
• Safety collaboration: Work with safety officers to develop and implement the prevention program;
• Insurance: help with the process of subscribing to construction insurance and provide requires documents to insurers;
• Evaluate tenant needs: Assist in the daily assessment of needs for new tenants;
• Support the Project Manager:
  • Organize workshop drawings;
  • Maintain a cost database related to change orders and regularly communicate with subcontractors;
• Coordinate site-related activities:
  • Attend meetings and participate in quality control follow-ups.
  • Work with the superintendent on timeline advancements.
  • Ensure the smooth operation of the site and manage certain technical files.
  • Prepare subcontractor contracts and participate in the negotiation process.
• Assist the project manager with financial tasks, including creating POs and monthly invoicing;
• Administrative Coordination: Collaborate with the Vice President and Director on administrative and logistical tasks and serve as a point of contact for information between teams.
• Other related tasks as needed.

• Experience in the construction field;
• 2 years of experience in a similar position as a project manager assistant;
• Strong organizational and time management skills; ability to work in a team and adapt to changes;
• Ability to execute tasks quickly while maintaining high-quality work;
• Self-sufficient with good initiative;
• Strong communication and interpersonal skills;
• Proficient in MS Office software;
• Strong attention to detail, problem-solving, and follow-up is required;
• French and English language, spoken and written are required.

• Competitive salary;
• Group insurance plan;
• Flexible daytime hours (under approval);
• RRSP plan with employer contribution;
• On-site gym, meeting and games areas;
• Possibility of career advancement;
• Enriching work environment.