Property Management Coordinator (Replacement 12-14 months)

We are currently looking for a Property Management Coordinator. The candidate will join a young and dynamic team within an environment in full expansion.

Head office: Vaudreuil

Position: Full time (40 hours per week)

• Process tenant service requests diligently and follow up on them via the management platform in place.
• Create internal and external work orders through the management platform and do follow up.
• Communicate with suppliers for services calls.
• Create purchase orders, receive and code invoices.
• Receive and code credit card receipts.
• Write and distribute all memos (French and English).
• Verify and translate all monthly management reports.
• Manage Energir, Hydro Québec, Hydro One, Bell, Enviro, etc. files.
• Close accounts.
• Verify and balance invoices discarded by accounting.
• Research and request missing invoices.
• Main liaison between the company and various service providers.
• Handle tenant complaints diligently and ensure follow-up.
• Respond to questions and requests from maintenance staff.
• Develop work tools to help structure the department and improve our processes.
• Maintain tenant and suppliers contact list.
• Assist PMs with bids and suppliers for work.
• Coordinate visits for the Property Manager with tenants and suppliers.
• Manage and communicate mobile concierge agenda.
• Manage and communicate with Espace famille and train for schedules and purchases.
• Follow-up with tenants on their responsibilities regarding signs, garbage, etc.
• Various special projects.
• Perform all other related tasks.

• Excellent time management skills and ability to work under pressure,
• Excellent organization skills with attention to detail,
• Dynamic personality and a team player,
• Good analytical and problem solving skills,
• Knowledge of Microsoft Office Suite (Word and Excel),
• Strong communications skills in both French and English (spoken and written) is required,

• Competitive salary

• Group Insurance

• Group Retirement Savings program;

• Flexible daytime hours
  

• Very friendly working atmosphere

• On-site gym

• Professional Training & Development